PayDeck360

Privacy Policy

Effective Date: November 1, 2025

1. Introduction

PayDeck360 ("we", "us", "our") operates paydeck360.com and provides paycheck tracking and calendar management services for shift workers. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

By using PayDeck360, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

Personal Information:

• Email Address: Required for account creation and login
• Password: Encrypted and stored securely by Firebase Authentication
• Name: Optional, if provided through Google Sign-In

Paycheck Data (Entered by You):

• Work schedules and shift patterns
• Pay rates and overtime hours
• Tax withholding information
• Deductions and benefits
• Holiday and time-off tracking
• Calendar markers and notes

Automatically Collected Information:

• Device information (browser type, operating system)
• Log data (IP address, access times)
• Usage data (features used, clicks, session duration)

3. How We Use Your Information

We use the information we collect to:

• Provide the Service: Calculate paychecks, track time off, manage calendars
• Maintain Your Account: Authentication, password resets, account recovery
• Sync Data: Store and sync your data across devices using Firebase
• Process Payments: Handle subscription payments through Stripe
• Improve the Service: Analyze usage patterns to fix bugs and add features
• Communicate: Send service-related emails (password resets, account updates)

We do NOT:

• Sell your data to third parties
• Use your data for advertising
• Share your paycheck information with anyone
• Send marketing emails (unless you opt-in)

4. Third-Party Services

We use trusted third-party services to operate PayDeck360:

Firebase (Google Cloud):

• What they do: Authentication, database, and hosting
• What they access: Email, password (encrypted), all data you enter
• Security: Industry-leading encryption and security measures
• Privacy Policy: firebase.google.com/support/privacy

Stripe:

• What they do: Payment processing for subscriptions
• What they access: Email, payment method details
• Security: PCI-DSS compliant, we never see your credit card number
• Privacy Policy: stripe.com/privacy

5. Data Security

We take data security seriously:

• Encryption: All data is encrypted in transit (HTTPS/TLS) and at rest
• Authentication: Industry-standard Firebase Authentication with secure password hashing
• Access Control: Your data is accessible only to you when logged in
• Regular Updates: We keep our security measures current with industry standards

6. Your Rights and Choices

Access Your Data: You can view all your data within the PayDeck360 app at any time.

Export Your Data: Contact us at paydeck360@gmail.com to request a copy of your data in a portable format.

Delete Your Data: You can permanently delete your account and all associated data at any time:

• Log in to PayDeck360
• Go to Profile menu
• Click "Delete Account"
• Confirm deletion by typing "DELETE"

When you delete your account:

• All paycheck data is immediately and permanently deleted
• All calendar and time-off data is deleted
• Your authentication credentials are removed
• This action cannot be undone

Opt-Out of Emails: Service-related emails (password resets, account notifications) are necessary for the service. We do not send marketing emails unless you explicitly opt-in.

7. Data Retention

We retain your data for as long as your account is active:

• Active Accounts: Data is retained indefinitely while your account exists
• Deleted Accounts: All data is permanently deleted within 30 days of account deletion
• Backups: Data in automated backups is purged within 30 days
• Legal Requirements: We may retain certain data if required by law (e.g., tax records, dispute resolution)

8. Children's Privacy

PayDeck360 is not intended for anyone under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information.

9. International Users

PayDeck360 is operated in the United States. If you are accessing our service from outside the U.S., please be aware that your information may be transferred to, stored, and processed in the United States where our servers and databases are located.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request details about the personal information we collect
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: We do not sell personal information
• Right to Non-Discrimination: We will not discriminate against you for exercising your rights

11. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR):

• Right of Access: Obtain confirmation of data processing and access to your data
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion of your data ("right to be forgotten")
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to processing of your personal data

12. Cookies and Tracking

PayDeck360 uses minimal cookies and tracking:

• Authentication Cookies: Required to keep you logged in (cannot be disabled)
• Session Data: Temporarily stored to maintain your session
• Local Storage: Used to cache data for offline functionality

We do not use third-party advertising cookies or tracking pixels.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Effective Date." We will notify you of material changes by:

• Email notification to your registered email address
• In-app notification when you log in
• Prominent notice on our website

Your continued use of PayDeck360 after changes constitutes acceptance of the updated Privacy Policy.

14. Contact Us

15. Your Consent

By using PayDeck360, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our service.